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UDAEF EMPLOYMENT OPPORTUNITIES

DOWNLOAD JOB DESCRIPTION

Position Type: Part-Time (10–20 hours/week) 
Classification: Hourly, Non-Exempt or 1099 Contractor (to be determined) 
Reports To: Executive Director (primary); dotted-line to Board of Directors 
Location: Hybrid / Remote (Upper Darby, PA area preferred) 
Compensation: Competitive and commensurate with experience 

About the Upper Darby Arts & Education Foundation (UDAEF)

The Upper Darby Arts & Education Foundation (UDAEF) is a nonprofit organization dedicated to transforming lives through inclusive arts and education experiences that empower young people and strengthen community connection. 

UDAEF supports and operates several long-standing and emerging programs, including Upper Darby Summer Stage, Schoener MusicMan Academy, and the SPARC—a new year-round community arts hub in Upper Darby launching in Spring 2026. Together, these programs serve thousands of students, families, artists, and community members each year. 

As UDAEF continues to grow in scale, complexity, and impact, the organization is investing in strong internal systems and professional infrastructure to support long-term financial sustainability.  

Why This Role Matters

The Part-Time Bookkeeper plays a critical role in the financial health and integrity of UDAEF. This position ensures that day-to-day financial activity is accurately recorded, properly allocated, and clearly reported—supporting leadership decision-making, Board oversight, funder compliance, and public accountability. 

This is not a passive data-entry role. The Bookkeeper is a trusted financial partner who helps keep the organization’s “financial story” clean, accurate, and understandable as UDAEF experiences growth, grant funding, and multiple programs and revenue streams. 

Reporting & Governance Structure

The Part-Time Bookkeeper reports directly to the Executive Director for day-to-day accounting operations and workflow prioritization. 

In addition, the position maintains a dotted-line reporting relationship to the Board of Directors, supporting the Board’s fiduciary responsibilities and commitment to strong nonprofit governance. This may include assisting with Board or Finance Committee financial reporting, audit preparation, or responding to financial questions in coordination with the Executive Director. 

Primary Responsibilities

Day-to-Day Bookkeeping & Transaction Management

• Record and maintain all financial transactions in QuickBooks Online 

• Process accounts payable from a variety of sources  

• Record and categorize deposits from a variety of sources 

• Maintain organized digital documentation and supporting records 

Monthly Close & Reconciliations

• Perform monthly account reconciliations 

• Review transactions for accuracy, consistency, and proper allocation 

• Prepare draft monthly financial statements  

• Support timely and reliable month-end close processes 

Nonprofit, Fund & Grant Accounting

• Track restricted and unrestricted funds 

• Support grant, government, and donor-restricted funding compliance (ARPA, CDBG, etc.) 

• Assist with scholarship, program, and class-level accounting 

• Maintain accurate program, class, and project allocations to support clear reporting  

Payroll, Compliance & Audit Support

• Coordinate payroll journal entries and allocations 

• Support compliance with nonprofit accounting standards and funder requirements 

• Assist with year-end audit preparation and Form 990 support in collaboration with external accountants 

Board & Leadership Support

• Support preparation of financial reports for both Staff and Board of Directors 

• Respond to Board-level financial questions, as appropriate, in coordination with the Executive Director 

• Uphold best practices in transparency, accountability, and financial stewardship 

Systems, Controls & Continuous Improvement

• Work closely with the Executive Director on financial questions and planning 

• Identify opportunities to improve accounting workflows, documentation, and internal controls 

• Support a culture of accuracy, clarity, and shared responsibility for financial health 

Qualifications & Experience

Required

• Minimum of 3 years of bookkeeping or accounting experience 

• Demonstrated experience working with nonprofit organizations 

• Proficiency with QuickBooks Online and Microsoft 365 

• Strong attention to detail and organizational skills 

• Ability to work independently, manage deadlines, and communicate clearly 

• High standards of professionalism, integrity, and confidentiality 

Preferred

• Experience with restricted funds and grant reporting 

• Familiarity with small to mid-sized nonprofits 

• Experience supporting audits or working with CPAs 

• Comfort working in a growing, evolving organization 

What Success Looks Like

• Financial records are accurate, current, and well-organized 

• Monthly close processes run smoothly and on time 

• Leadership and the Board have clear, reliable financial information 

• Funder and compliance requirements are consistently met 

• The organization’s financial systems scale effectively with growth 

Why Work with UDAEF

• Be part of a mission-driven organization with deep community roots 

• Work closely with engaged leadership and an active Board 

• Enjoy flexibility and autonomy in a part-time role 

• Contribute meaningfully to arts, education, and community impact 

How to Apply

• Please submit a resume and cover letter to Justin Heimbecker, Executive Director (jheimbecker@udfoundation.org). Application review will begin immediately.

DOWNLOAD JOB DESCRIPTION

Classification: Full-Time, Exempt
Salary: Starting at $48,000 per year, commensurate with experience
Reports To: SPARC Administrative Director
Schedule: Flexible; regularly includes evenings and weekends
Location: Upper Darby, PA

The Role

The SPARCis the new creative home of the Upper Darby Arts & Education Foundation (UDAEF) - a place where artists, educators, and community members come together to learn, create, and belong.

UDAEF is seeking a Building Manager to help bring SPARC to life every day.

This is a highly visible, hands-on role at the center of SPARC’s daily operations. The Building Manager is responsible for the smooth functioning of the building - from welcoming guests at the front desk, to preparing spaces for classes and events, to ensuring the facility is safe, clean, and ready for whatever the day brings.

This role is ideal for someone who thrives in a dynamic environment, enjoys variety, and takes pride in creating a warm, well-run space where creativity and community can flourish.

About SPARC

SPARC is the newest initiative of the Upper Darby Arts & Education Foundation and serves as its year-round physical home. While UDAEF has long been known for its legacy programs, Upper Darby Summer Stage and Schoener MusicMan Academy, across the community, SPARC represents a major expansion: a permanent arts and education center designed to support instruction, performance, exhibitions, community gatherings, and partnerships under one roof.

The Building Manager plays a critical role in stewarding this new space and helping translate UDAEF’s mission into a welcoming, functional, and inspiring physical environment.

What You’ll Do

Be the Heart of the Building

• Provide front-line reception and guest support during open hours

• Serve as a primary point of contact for teachers, students, families, artists, and partners

• Create a welcoming, organized, and professional first impression for all visitors

Prepare & Support Programs and Events

• Set up, reset, and break down rooms for classes, rehearsals, meetings, and events

• Coordinate daily schedules and space needs with instructors, administrators, and volunteers

• Anticipate needs and respond quickly to changes or last-minute requests

Keep SPARC Running Smoothly

• Ensure the building is clean, safe, and operating properly at all times

• Monitor facilities issues and coordinate with vendors, custodial services, and contractors

• Support safety protocols, incident response, and basic building operations

Coordinate People & Details

• Work closely with the SPARC Administrative Director and UDAEF staff to align daily operations

• Support and coordinate volunteers and part-time support staff as needed

• Track supplies, manage basic inventory, and flag needs proactively

Embrace the Unexpected

• Jump in wherever needed to solve problems and keep programs moving

• Adapt to changing schedules, evolving systems, and the realities of a brand-new building

• Help shape operational practices and routines as SPARC grows

What We’re Looking For

• High energy, flexibility, and a strong sense of ownership

• Comfort working independently and making real-time decisions

• Excellent interpersonal skills and a natural sense of hospitality

• Ability to manage multiple priorities in an active, community-facing environment

• Willingness and availability to work evenings and weekends regularly

• Appreciation for the arts, education, and mission-driven work

Experience in facilities management, events, hospitality, community centers, or arts organizations is a plus - but the right attitude, reliability, and problem-solving mindset matter most.

Why This Role Matters

SPARC is more than a building - it’s a creative home for students, families, artists, and educators. The Building Manager helps set the tone for how that home feels every single day.

This role offers the opportunity to:

• Be part of the launch and daily life of a brand-new arts and education center

• Take pride in a space that serves thousands of people each year

• Help build systems, culture, and community from the ground up

About the Upper Darby Arts & Education Foundation

The Upper Darby Arts & Education Foundation (UDAEF) is a nonprofit organization dedicated to transforming lives through inclusive, high-quality arts and education experiences.

UDAEF’s legacy programs include Upper Darby Summer Stage, a nationally recognized youth theater program, and the Schoener MusicMan Academy, providing accessible music education to students across the region.

To learn more, visit udfoundation.org.

How to Apply

Please submit a resume and cover letter to Amanda Ehst, SPARC Administrative Director (aehst@udfoundation.org). Application review will begin immediately.

DOWNLOAD JOB DESCRIPTION

Organization: Upper Darby Arts & Education Foundation (UDAEF) Classification: Part-Time (20–25 hours per week)
Compensation: Starting at $30,000 per year, commensurate with experience
Reports To: Executive Director
Dotted Line Reports To: Program Leads
Schedule: Flexible; some evenings/weekends as needed
Location: Upper Darby, PA (hybrid-friendly, local preferred)

The Role

The Upper Darby Arts & Education Foundation (UDAEF) is seeking a strategic, creative, and highly organized Marketing Coordinator to lead and coordinate marketing efforts across a growing portfolio of arts and education programs.

This role sits at the intersection of strategy and execution. The Marketing Coordinator is responsible for keeping UDAEF’s marketing work aligned, energized, and moving forward— coordinating people, priorities, and platforms while helping tell powerful stories that also support a sustainable business model.

We are looking for a player-coach: someone who can set direction, mentor junior staff and interns, collaborate across departments, and jump in to help execute when needed. This role is central to how UDAEF shows up in both the physical and digital world.

About UDAEF

The Upper Darby Arts & Education Foundation is a nonprofit organization dedicated to transforming lives through inclusive, high-quality arts and education experiences.

UDAEF’s primary vertical program areas include:

• Upper Darby Summer Stage, a nationally recognized youth theater program

• Schoener MusicMan Academy, offering accessible music education for students

• The SPARC, UDAEF’s new year-round creative home opening in Spring 2026

What You’ll Do

Set Strategy & Keep the Big Picture in Focus

• Develop and manage an integrated marketing calendar across all UDAEF initiatives

• Translate organizational and program goals into clear marketing priorities

• Ensure a consistent, welcoming, and mission-aligned brand voice across channels

Lead & Support the Marketing Team

• Directly supervise and mentor two part-time Junior Marketing Coordinators

• Serve as a player-coach, contributing to content creation, editing, and delivery as

  needed

• Coordinate workflows between marketing staR and program leaders

Guide Execution Across Channels

• Oversee social media, email marketing, website updates, and digital campaign calendars

• Collaborate with video/photo partners, graphic designers, and vendors to maximize impact

• Support major campaign KPIs tied to enrollment, performances, events, and fundraising

Manage Resources Thoughtfully

• Work with the Executive Director to manage the marketing budget

• Coordinate with outside vendors and consultants as needed

• Track performance metrics and insights; help adjust strategy based on results

What We’re Looking For

• 5+ years of experience in marketing, communications, or digital media

• Strong storytelling instincts and excellent written communication skills

• Experience managing multiple projects and priorities simultaneously

• Comfort mentoring junior staR and working collaboratively across teams

• A creative, organized, data-informed, and results-oriented mindset

• Interest in arts, education, and community-centered work Nonprofit or arts experience is a plus but not required.

Why This Role Matters

Marketing at UDAEF is not just about promotion—it’s about connection, access, and sustainability. The Marketing Coordinator helps ensure that the stories we tell are meaningful, inclusive, and effective, and that our programs and initiatives reach the people who need them most.

This role offers the opportunity to:

• Help shape the public voice of a respected and growing nonprofit organization

• Work closely with leadership during a period of expansion and transition

• Build systems and culture that will support the organization for years to come

Professional Development

All UDAEF marketing personnel are encouraged to participate in Arts Marketing classes and workshops at the SPARC, beginning in 2026, as part of our commitment to continuous learning and creative growth.

How to Apply

• Please submit a resume and cover letter to Justin Heimbecker, Executive Director (jheimbecker@udfoundation.org). Application review will begin immediately.

DOWNLOAD JOB DESCRIPTION

Organization: Upper Darby Arts & Education Foundation (UDAEF)
Program: Upper Darby Summer Stage
Classification: Part-Time (5-10 hours per week on average)
Compensation: Commensurate with experience
Reports To: UDAEF Marketing Coordinator
Dotted Line Reports To: Summer Stage Program Leadership
Schedule: Flexible; expanded hours during peak summer months
Location: Upper Darby, PA (hybrid-friendly)

The Role

Upper Darby Summer Stage is one of the region’s most beloved youth performing arts programs—known for its energy, excellence, and community impact. The Upper Darby Arts & Education Foundation (UDAEF) is seeking a Junior Marketing Coordinator to help capture and share the magic of Summer Stage with the broader community.

This role supports the creation and delivery of marketing content across social media, email, and web platforms, helping to promote programs, performances, and enrollment opportunities throughout the year. During the summer season, this role may expand to include additional leadership and coordination responsibilities to support daily communications and content needs.

This position is ideal for an experienced marketing professional with lots of passion but limited time, or an emerging marketing professional with a passion for the arts, storytelling, and youth programming.

About UDAEF & Upper Darby Summer Stage

The Upper Darby Arts & Education Foundation is a nonprofit organization dedicated to transforming lives through inclusive, high-quality arts and education experiences.

Upper Darby Summer Stage is a nationally recognized youth theater program that provides accessible, professional-level training and performance opportunities to young people from across the region. Summer Stage is a flagship program of UDAEF and a cornerstone of its mission.

What You’ll Do

Create & Share Compelling Content

• Develop and schedule engaging social media content aligned with Summer Stage programming

• Assist with email marketing campaigns, announcements, and communications

• Support updates to website content related to classes, shows, and events

Coordinate with Creative & Program Teams

• Work under the guidance of the Marketing Coordinator to execute marketing plans

• Collaborate with Summer Stage leadership to gather stories, photos, and program updates

• Ensure content aligns with UDAEF brand standards and messaging

Step Into Seasonal Leadership

• During peak summer months, support daily marketing and communications needs

• Opportunity exists for expanded coordination or leadership responsibilities as needed during the peak Summer Stage season

What We’re Looking For

• Early-career experience or coursework in marketing, communications, or digital media

• Strong writing skills and attention to detail

• Familiarity with major social media platforms

• Ability to manage multiple priorities and deadlines

• Enthusiasm for youth arts, theater, and community engagement

• Experience in arts marketing or youth programs is a plus but not required.

Why This Role Matters

Marketing is a critical part of how Summer Stage reaches students, families, and the community. This role helps ensure that the program’s impact, energy, and opportunities are clearly communicated and accessible to all.

This position offers the opportunity to:

• Gain hands-on experience in arts marketing

• Work closely with experienced program and marketing leaders

• Grow into expanded responsibilities during peak program seasons

Professional Development

All UDAEF marketing staff are encouraged to participate in Arts Marketing classes and workshops at the SPARC, beginning 2026, as part of UDAEF’s commitment to creative growth and professional development.

How to Apply

·       Please submit a resume and cover letter to Justin Heimbecker, Executive Director (jheimbecker@udfoundation.org). Application review will begin immediately.

DOWNLOAD JOB DESCRIPTION

Organization: Upper Darby Arts & Education Foundation (UDAEF)
Programs: MusicMan Academy & SPARC
Classification: Part-Time (approximately 10 hours per week on average)
Compensation: Commensurate with experience
Reports To: UDAEF Marketing Coordinator
Dotted Line Reports To: MusicMan Academy and SPARC Program Leadership
Schedule: Flexible; occasional evenings/weekends as needed
Location: Upper Darby, PA (hybrid-friendly)

The Role

The Upper Darby Arts & Education Foundation (UDAEF) is seeking a creative, organized, and adaptable Junior Marketing Coordinator to support marketing efforts for MusicMan Academy and the SPARC.

This role focuses on generating and delivering marketing content across social media, email, and web platforms for two closely connected—but distinct—areas of UDAEF’s work: ongoing music education programs and the launch and growth of a new, year-round arts and education center.

This position is ideal for an experienced marketing professional with lots of passion but limited time, or an emerging marketing professional who enjoys variety, collaboration, and storytelling, and who is excited to help build momentum around new programs, spaces, and opportunities.

About UDAEF, MusicMan & SPARC

The Upper Darby Arts & Education Foundation is a nonprofit organization dedicated to transforming lives through inclusive, high-quality arts and education experiences.

MusicMan Academy, one of UDAEF’s flagship programs, provides accessible, engaging music education to young students, fostering creativity, confidence, and lifelong learning.

SPARC is UDAEF’s first permanent  home —bringing classes, performances, exhibitions, and community programming together under one roof. SPARC represents a major expansion of UDAEF’s mission and impact, and its story is just beginning.

What You’ll Do

Create & Share Engaging Content

• Develop and schedule social media content aligned with MusicMan and SPARC programming

• Assist with email campaigns promoting classes, events, announcements, and milestones

• Support website updates related to programs, schedules, and news

Coordinate Across Programs

• Work under the direction of the Marketing Coordinator to execute marketing plans

• Collaborate with MusicMan and SPARC program leads to gather stories, visuals, and updates

• Ensure content aligns with UDAEF brand standards and messaging

Support Growth & Launch Efforts

• Help build awareness and engagement as SPARC prepares for and moves through its opening phase

• Support enrollment and participation goals for MusicMan Academy

• Take on expanded coordination responsibilities during peak activity periods as needed

What We’re Looking For

• Early-career experience or coursework in marketing, communications, or digital media

• Strong written communication skills and attention to detail

• Familiarity with major social media platforms

• Ability to manage multiple projects and program voices

• Interest in arts education, community engagement, and nonprofit work

Experience with arts organizations or educational programs is a plus, but not required.

Why This Role Matters

Marketing plays a key role in helping families, students, and community members discover and engage with UDAEF’s programs. This position supports both established offerings and exciting new initiatives—helping ensure that MusicMan and SPARC are visible, accessible, and welcoming.

This role offers the opportunity to:

• Gain hands-on experience in arts and nonprofit marketing

• Contribute to the launch and growth of a new arts and education center

• Grow into expanded responsibilities as programs and capacity increase

Professional Development

All UDAEF marketing staff are encouraged to participate in Arts Marketing classes and workshops at the SPARC, beginning in 2026, as part of UDAEF’s commitment to creative growth and professional development.

How to Apply

·       Please submit a resume and cover letter to Justin Heimbecker, Executive Director (jheimbecker@udfoundation.org). Application review will begin immediately.